Governing Participation in Online Summits or Digital Expo Organized by Pepperl+Fuchs
Last updated in March 2021
Pepperl+Fuchs SE and its affiliates (hereinafter referred to as “Pepperl+Fuchs”), is happy to welcome you to our digital event at the your future automation platform (online summit or digital expo). Data protection and data security while using our website is very important to us. We would therefore like to inform you about the data we collect during your visit to our website and online event, and the purpose for which it is used.
As legislative amendments or changes to our internal company processes may make it necessary to amend this privacy statement, please read through this privacy statement regularly.
The responsible organization and service provider is Pepperl+Fuchs SE, Lilienthalstrasse 200, 68307 Mannheim, Germany (hereinafter referred to as “Pepperl+Fuchs”).
3 Name and address of data protection officer
For information, explanation, or to exercise the rights mentioned above, please contact our Data Protection Officer by email:
– Data Protection Officer –
or in writing:
Data Protection Officer
68307 Mannheim, Germany
4 General information on data processing
We collect and use our users’ personal data only where this is required for the provision of a functional website, as well as our content and services.
4.1 Personal data
Personal data is information that can be individually attributed to you. This includes, for example, your name, e-mail address, business address, salutation, date of birth, and telephone number. Furthermore, your email address will be linked to all events you attended. This will help us to identify possible areas of interest and quality issues with our online offers. Non-personal data is information such as the number of users of a website.
4.2 Processing of personal data
Processing is defined as any operation or series of operations, with or without the aid of automated processes, that involves personal data, such as collection, entry, organization, sorting, storage, adaptation or alteration, reading, querying, use, disclosure through transmission, dissemination or another form of provision, matching or linking, restriction, deletion or destruction.
Personal data is collected via this website if you voluntarily provide it to us, e.g., during a registration process, by completing forms, by sending e-mails or by uploading your application documents. We use this data for the specified purposes or for the purposes arising from the enquiry, such as the specification of your postal address for the dispatch of goods. Data is only transmitted to third parties if explicitly permitted by law or if you have consented to this within the scope of your registration or in the course of an active business relationship. You can use the general information on www.pepperl-fuchs.com as well as on www.your-future-automation.com without disclosing your personal data.
4.3 Legal basis for the processing of personal data
Personal data is regularly collected and used only with the user’s consent. Provided we obtain consent from the relevant person for the processing of their personal data, Art. 6 (1) (a) of the GDPR serves as the legal basis for processing personal data.
An exception is made for cases in which prior consent cannot be obtained for practical reasons and if processing of the data is permitted by law. In cases where the processing of personal data is required to fulfill a contract for which the person concerned is the contractual party, Art. 6 (1) (b) of the GDPR serves as the legal basis. This also applies for processing operations required for the implementation of precontractual measures.
As far as the processing of personal data is required to comply with a legal obligation to which we are subject, Art. 6 (1) (c) of the GDPR serves as the legal basis.
If the processing is required to safeguard a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the aforementioned interest, Art. 6 (1) (f) of the GDPR serves as the legal basis for processing.
5 Data processing operations
Personal data is collected via this website if you provide it to us of your own accord, e.g. by filling out forms or sending e-mails. We use this data for the purposes stated in each case or resulting from the inquiry, for example, by providing your e-mail address in order to contact you. Data will only be transmitted to third parties if the law expressly permits this or if you have consented to the transmission within the scope of your registration or in the course of an active business relationship.
5.1 Informational use of the website
You can visit our website without giving any personal details. If you use our website solely for information purposes and therefore do not give us any personal details, we do not process personal data, apart from the data transmitted by your browser that enables you to visit the website. For the purposes of the technical provision of our website, we have to process specific information that is automatically transmitted by you so that your browser can display our website and you can use the website. This information is recorded automatically and stored in our server log files whenever our website is accessed. This information relates to the calling computer’s system. The following information is processed in this context (the legal basis is Art. 6 (1) (f) GDPR):
IP address of the user
Date and time of access
Time zone difference to Greenwich Mean Time (GMT)
Internet service provider of the accessing system
Content of the request (concrete page)
Access status/HTTP status code
Amount of data transferred in each case
Website from which the request comes (referrer)
Operating system and its interface
Language and version of the browser software
5.2 Active use of the website—website functions and offers
In addition to the purely informative use of our website, we offer various services which you can use if you are interested. For this purpose, you will generally have to provide additional personal data which we use to provide the respective service and to which the aforementioned data processing principles apply.
In some cases we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are checked regularly. The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating this online service.
In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer in accordance with Art. 6 (1) (f) GDPR in conjunction with Art. 28 GDPR.
Furthermore, we may transfer your personal data to third parties if we offer campaigns, competitions, contract conclusions or similar services together with partners. You will receive more detailed information on this when you provide your personal data or in the description of the offer below.
If our service providers or partners are located in a country outside the European Economic Area (EEA), your data may only be transmitted if the special requirements of Art. 44 ff. GDPR are met. In a description of the offer, we will inform you about the consequences of this.
5.2.1 Registration on the website
If you wish to use the registration on our website (registration mask for the online event), you must register by entering your first and last name and your e-mail address and a password of your choice. In addition, you need to provide information about your company and location as the offer is localized and addresses persons of business companies only.
We use the so-called double-opt-in procedure for registration, i.e. your registration is not complete until you have confirmed your registration by clicking on the link provided in a confirmation e-mail sent to you for this purpose. The provision of the aforementioned data is mandatory. The legal basis for registration is Art. 6 (1) (b) GDPR. Furthermore, we will store the voluntary data provided by you for the time of your use of the portal, unless you delete it first. You can manage and change all data in the protected customer area. The legal basis is Art. 6 (1) (f) GDPR.
By registering on the website, the IP address assigned to the person concerned by the Internet Service Provider (ISP), the date and time of registration are also stored. The storage of this data is carried out against the background that this is the only way to prevent the abuse of our services and, if necessary, to enable the clarification of criminal offences committed. To this extent, the storage of this data is necessary to protect the controller. As a matter of principle, this data will not be passed on to third parties, unless there is a legal obligation to do so or the passing on of the data serves criminal prosecution. The legal basis for registration is Art. 6 (1) (f) GDPR.
To prevent unauthorized access to your personal data by third parties, the connection is encrypted using SSL/TLS technology.
5.2.2 Contacting us on the website—contact form
During the online event you also have the possibility to contact us. In this case we will process the following personal data of yours in addition to the aforementioned processing:
If you take the opportunity to send us inquiries using our contact form, we will process your first and last name, your e-mail address, and further personal data such as company name and the country you submitted. Furthermore, you can voluntarily enter your telephone number. You can also send us your individual message in the message field. You are free to decide whether you wish to provide us with this data. Without this information, however, we will not be able to fulfil your contact request or not completely.
The data processing described above for the purpose of contacting and contact processing is carried out in accordance with Art. 6 (1) (b) or (f) GDPR.
5.2.3 Newsletter/ promotional information
On our website you have the possibility to register for receiving further product and service offers as well as further information regarding the content of the online events of Pepperl+Fuchs and its affiliated companies. For this purpose we need your e-mail address.
We use the so-called double opt-in procedure for advertising, i.e. we will only send you information about our product and service offers if you first confirm your registration via a confirmation e-mail sent to you for this purpose using the link provided. This is to ensure that only you can register as the owner of the e-mail address provided. Your confirmation must be sent promptly after receipt of the confirmation e-mail.
The processing of your e-mail address and the optional data is based, in accordance with Art. 6 (1) (a) GDPR, on the declaration of consent which you have voluntarily given below.
Declaration of consent
I agree that my data may be used for the purpose of receiving further information relating to the content of the online event and to product and service offers from Pepperl+Fuchs, and its affiliated companies and that I will be contacted by e-mail or phone for this purpose. I can withdraw my consent at any time by sending an e-mail to email@example.com or by clicking on the unsubscribe links provided in the e-mails.
Your e-mail address and optionally other data will be stored as long as you have subscribed to receive promotional information. After a cancellation your e-mail address will be deleted. A further storage can take place in individual cases, if this is required by law.
6 Transmission of data to the following companies within the Pepperl+Fuchs Group
As part of data-processing operations for which we have obtained your consent, your data will be transmitted to all companies within the Pepperl+Fuchs Group for the same purposes.
7 Disclosure of your personal data to third parties
In principle, your personal data is not passed on to third parties. Your personal data is only passed on to third parties or otherwise transmitted if:
we are legally obliged to do so on the basis of an official or judicial order;
we are entitled to do so, e.g. because this is required in order to prosecute a criminal offence or to exercise and enforce our rights; or
you have given prior consent.
On our website we use transient cookies which are automatically deleted as soon as you close your browser. This type of cookie enables us to record your session ID. This enables us to assign various requests from your browser to a common session and enables us to recognize your device during later visits to our website. The session cookies are deleted when you log out or close the browser.
Persistent cookies are also used on our website. Persistent cookies are cookies that are stored in your browser over a longer period of time and transmit information to us. The respective storage period varies depending on the cookie. You can delete persistent cookies yourself via your browser settings.
8.2 Tracking and analysis tools
We use tracking and analysis tools to ensure that our website is continuously optimized and designed to meet your needs. Tracking measures also enable us to statistically record the use of our website by visitors and to further develop our online offering for you with the help of the insights gained. If you have given us your consent to the use of performance cookies on the basis of a notice (“consent banner”) provided by us on the website, the legality of the use is additionally governed by Art. 6 (1) (a) GDPR.
8.2.1 Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.
In case IP-anonymization is activated on this website, your IP address will be truncated within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases the whole IP address will be first transferred to a Google server in the USA and truncated there. The IP-anonymization is active on this website. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing them other services relating to website activity and internet usage. The IP-address that your browser conveys within the scope of Google Analytics will not be associated with any other data held by Google.
8.2.2 Conversion Tracking
As an AdWords customer, we also use “Google Conversion Tracking,” an analysis service offered by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland; “Google”). Google AdWords uses it to set a cookie (“conversion cookie“) on your computer if you have reached our website through a Google ad. These cookies lose their validity after thirty days and are not used for personal identification. If you visit certain of our sites and the cookie is still valid, we and Google can recognize that someone has clicked on the display and has then been directed to our website. Each AdWords customer receives a different cookie. Cookies therefore cannot be used to identify you or your path on the Internet on different websites. The information obtained using the conversion cookie serves to create conversion statistics for AdWords customers who have decided to use conversion tracking. We consequently receive usage statistics about those users who reach our website through a Google ad and can thereby track how successful each of our promotional ads is and how suitable for you they have been for your search topic (Art. 6 (1)(f) GDPR).
As an AdWords customer, we learn the total number of users who have clicked on our display and been transferred to a site furnished with a conversion tracking tag. However, we do not obtain any information that would permit users to be personally identified. If you do not wish to participate in the tracking process, you can refuse the setting of a required cookie for this—for example, through a browser setting that generally deactivates the automatic setting of cookies. You have a right to object and can, for this purpose, prevent the installation of cookies for Google AdWords (at the domain “googleadservices.com”) through a setting in your browser so that cookies are blocked by the domain “googleadservices.com.” You can find details for this under “Help” on your browser. You can find the corresponding cookie names in the consent banner.
126.96.36.199 Use of ajax.googleapis.com and jQuery
On this site we use Ajax and jQuery technologies, which optimizes loading speeds. In this respect, program libraries are called up by Google servers. The CDN (Content delivery network) of Google is used. If you have used jQuery on another page of the Google CDN before, your browser will use the copy stored in the cache. If this is not the case, it requires a download, whereby data from your browser is sent to Google (“Google”). Your data will be transferred to the USA. You can find more details on the pages of the providers. The legal basis for the processing of your data is Art. 6. (1) (f) GDPR.
We use embedded YouTube videos in the extended data protection mode. YouTube is a service from Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA. YouTube makes this extended data protection mode available, thereby ensuring that YouTube does not save any cookies with personal data on your computer. The IP address is transferred when calling up the website and embedding the video. This address cannot be correlated, provided you have not logged into YouTube or another Google service prior to calling up the site or you are not permanently logged in. As soon as you click on an embedded video to start playback, the extended data protection mode means that YouTube only saves cookies on your computer that contain no personally identifiable data. These cookies can be prevented with the relevant browser settings and extensions (source: YouTube “Activate the extended data protection mode for embedded videos”).
This website uses the embedding function of the video platform youku.com to display and play videos of the provider. Youku.com is operated by Youku Tudou Inc. in Beijing, China.
When playing embedded videos, a connection is established to youku.com’s servers in China and technical data is transmitted from the playback device to these servers. This data may include IP address, browser and operating system, and settings and details. This data is required by youku.com to play the video requested by the user in the correct format as well as according to the preferred settings. Youku Tudou Inc. may also use the data to analyze the use of its services and improve the user experience. For more information on the use of personal data by youku.com, please visit the website youku.com.
188.8.131.52 Use of Chat tool “UserLike”
This website uses www.userlike.com, a live chat software produced by the company Userlike, Probsteigasse 44-46, 50670 Cologne, Germany. You can use Userlike to chat with our employees in real-time. At the start of the chat, the following personal data is collected:
Date and time of the chat,
Operating system used,
URL of the previously visited website,
Amount of data sent
For personal address: first name, surname, and e-mail address
Depending on the course of the conversation with our employees, further personal data may be provided by you in the chat. The nature of this information depends heavily on your request or the problem you are describing.
In addition, Pepperl+Fuchs stores the history of live chats for six months. The purpose of this is to save our customers from having to go through a long history of requests, and for us to constantly monitor the quality of our live chat service. Processing is permitted pursuant to Art. 6 Para. 1 Book f, GDPR. If you do not wish your live chat history to be stored, please do not hesitate to contact us using the contact details listed below. Stored live chats and any other of your data will then be deleted by us immediately.
The storage of chat data also serves the purpose of ensuring the security of our information technology systems. This is also our legitimate interest, which is why processing is permitted under Art. 6 Para. 1 Book f, GDPR. The legal basis for the processing of the data provided in the chat is also Art. 6 Para. 1 Books b and f, GDPR.
Most browsers are pre-configured to accept cookies by default. However, you can configure your browser so that it only accepts certain cookies or even none at all. You can also delete the cookies that are already in your browser through your browser settings. Furthermore, you can set your browser to notify you before cookies are stored. As different browsers can vary in how they function, please use the help menu in your browser to determine configuration options.
If you would like to have a comprehensive overview of all third-party access on your internet browser, we recommend that you install a plug-in that has been specifically developed for that purpose.
Furthermore, you can use a browser plugin to prevent the information collected by cookies (including your IP address) from being sent to Google Inc. and used by Google Inc. The following link will take you to the plugin: https://tools.google.com/dlpage/gaoptout?hl=en
Alternatively, by clicking on this link, you prevent Google Analytics from collecting data about you within this website. By clicking on the link above, you download an “opt-out cookie”. Your browser must therefore allow the storage of cookies for this purpose. If you delete your cookies regularly, you will need to click on the link again each time you visit this website.
The subdomain expo.your-future-automation.com uses the web font services from Monotype Imaging Holdings Inc., a Delaware corporation with myfonts.com its principal offices at 600 Unicorn Park Drive, Woburn, Massachusetts 01801 USA. The web font is embedded and uses a tracking code which uses the IP address of each visitor of our website, transfers it to their third party service provider. The transfer of such IP address takes place in order to count the page views for the licensees and to prevent illicit use of their web font software (Art. 6(1)(f) GDPR), but the IP addresses ARE NOT transmitted to Monotype, stored, or otherwise processed by their third party service provider.
We pledge to protect your privacy and to treat your personal data confidentially. To prevent loss or misuse of the data we save, we take comprehensive technical and organizational safety precautions, which are regularly reviewed and updated in keeping with the latest technological advances. However, you should be aware that the internet is structured in such a way that data protection rules or the above security measures may not be observed by other persons or organizations outside our sphere of influence. In particular, it is possible for unencrypted data to be read by third parties—if disclosed in an e-mail, for example. We have no technical influence over this. It is the responsibility of the user to protect from misuse any data made available either by way of encryption or by other methods.
On our website we embed so-called hyperlinks to our website and websites of other providers. When these hyperlinks are activated, you will be redirected from our website directly to the websites of another provider. You can recognize this, among other things, by the change of the URL. We cannot assume any responsibility for the confidential handling of your data on these third-party websites, as we have no influence on whether these companies comply with the data protection regulations. You can find out how these companies handle your personal data directly on their websites.
11 External service providers
We deploy service providers to render services and process your data concerning our services. The service providers process the data exclusively within the limits of our instructions and are obliged to comply with the applicable data protection legislation. All processors have been carefully selected and only receive access to your data to the extent and for the necessary period required for rendering the services, or to the extent of the data processing and use to which you have consented.
Service providers in countries such as the US or in countries outside the European Union and European Economic Area are subject to data protection that generally does not protect personal data to the same degree as is the case in the member states of the European Union. If your data is processed in a country which does not have an equivalent level of data protection as that recognized in the European Union, we will ensure the protection of your data by the requirements of Art. 44 et seq. GDPR, and that your personal data is appropriately protected by means of contractual provisions or other acknowledged instruments.
12 Storage duration
With your registration to the website www.your-future-automation.com, your personal data will be stored as long as you do not delete your profile. We may delete profiles that are inactive for a longer period of time to clean up. A notification will be sent to you before.
We may keep personal data for the time during which legal claims can be made against us. In this case, the statutory periods of limitation are between three and thirty years. We also store your personal data to the extent that we are legally obliged to do so. Corresponding obligations to provide evidence and to retain data result, among others, from the German Commercial Code and the German Federal Fiscal Code. These storage periods are up to ten years. In this case, the respective legal regulations in conjunction with Art. (1) c) GDPR serve as the legal basis for processing. If a contract is not concluded, we will delete your data after 3 years at the end of the statutory period of limitation.
13 Rights of individuals affected
13.1 Right to information
You have the right to demand information from us at any time about what data we have stored about you, its origin, and the recipients or categories of recipients to whom this data is passed on and the purpose of storage.
13.2 Right of revocation
If you have granted consent to the use of data, you can revoke this at any time with future effect, without providing reasons. To do so, you can send an e-mail to firstname.lastname@example.org or a written notification to:
68307 Mannheim, Germany
13.3 Right of rectification
If your personal data stored by us is incomplete or incorrect, you can demand its immediate completion or correction.
13.4 Right of deletion and blocking
You have the right to block and delete your personal data stored by us. Deletion of your personal data usually takes place within two working days of exercising this right as an individual affected. Should deletion conflict with legal, contractual, fiscal or commercial retention periods or other legal causes, your data may be blocked instead. Following deletion of your data, the provision of information is no longer possible.
13.5 Right to data transmission
Should you demand the return of personal data provided to us, we will issue or transmit the data to you or to another responsible person if you wish, in a structured, common and machine-readable format. However, the latter option is only performed if technically possible.
13.6 Right of objection
Under the provisions of Art. 21 GDPR, you have the right at any time for reasons based on your special situation to object to the processing of your personal data if data processing is carried out based on our legitimate interest under Art. 6 (1) (f) GDPR.
13.7 Contact for assertion of the rights of individuals affected
When contacting us by e-mail at email@example.com or by post at Pepperl+Fuchs, the data you provide (your e-mail address and possibly your name and telephone number) is stored by us in order to answer your questions or to address your concern. We delete the data arising in this context once storage is no longer required, or restrict processing if statutory retention obligations apply.
14 Right of appeal to supervisory authorities
You have the right to lodge a complaint with the competent supervisory authority against the processing of your personal data if you consider your rights under the GDPR to be violated.
15 Automated decision-making/profiling
We do not use any automated decision-making or profiling (automated analysis of your personal circumstances).